QuoteDesk
Enquiries in. Quotes out.
QuoteDesk drafts a priced quote for every enquiry, from your own price list, so your team checks and sends instead of typing. A web app your team signs in to. For independent distributors in the UK and Ireland.
- Free test on 10 of your enquiries
- No contract
- Nothing to install
- LC1D09 BD x 20LC1D09BDSchneider TeSys D contactor, 9A, 24V DC coilMatchedSpace removed£31.20Contract price
- 3RT2015-1BB41 qty 103RT2015-1BB41Siemens contactor, size S00, 24V DC coilMatchedExact code£36.85Customer price
- ABB S201 C16 x50S201-C16ABB circuit breaker, 1 pole, C16MatchedBrand and code reordered£7.90Matrix price
- 25mm SWA glands, same as last time x 12CW25-KITCW gland kit 25mm, as ordered 12 MarchConfirmedChecked by your team£9.40Customer price
An example with made-up prices. In the demo you watch a full list go from email to priced quote.
Your team checks quotes instead of building them
Your best people spend hours looking up codes, cross-referencing and working out prices. QuoteDesk does that part, so every enquiry gets a reply sooner.
Every line, done for you
Part numbers, their own codes, competitor codes and plain descriptions, all matched to your catalogue and priced.
Never a made-up part
Every product comes from your own catalogue. When QuoteDesk is not sure, it says so and shows you the options.
Your prices, protected
Contract, customer, matrix, standard, list: your rules in your order. Your margin floor is never crossed.
Fits how you work now
Emails, spreadsheets and photos of handwritten lists in. Excel, a CSV for your system or a PDF out.
Every enquiry, line by line
The quote is drafted for your team, not sent for them. Try it: edit the enquiry below.
- 1
The enquiry arrives
A pasted list, a spreadsheet, an attachment or a paragraph. QuoteDesk recognises the customer from their email address.
- 2
Every line is matched
Your earlier corrections first, then exact codes, their own codes, and codes cleaned up. Then the description.
- 3
Priced, then checked
From your own price rules. Anything uncertain is flagged with the reason, never guessed. Your team sends it.
Or try or .
Matched to your catalogue
- LC1D09 BD x 20LC1D09BDSpace removed, 98% sureSchneider TeSys D contactor, 9A, 24V DC coil
- 3RT2015-1BB41 qty 103RT2015-1BB41Exact code, 99% sureSiemens contactor, size S00, 24V DC coil
- ABB S201 C16 x50S201-C16Brand and code reordered, 96% sureABB circuit breaker, 1 pole, C16
- 25mm SWA glands, same as last time x 12Needs your check: two products match their past ordersCW gland kit 25mm 61%CW gland 25mm, single 34%
Priced, line by line
| Code | Qty | Each | From |
|---|---|---|---|
| LC1D09BD | 20 | £31.20 | Contract price |
| 3RT2015-1BB41 | 10 | £36.85 | Customer price |
| S201-C16 | 50 | £7.90 | Matrix price |
| 25mm SWA glands | 12 | Held | Waiting for your check |
Want to see it on your own enquiries?
Send ten from last month. They come back the same working day, next to the quotes you sent. Free, no contract.
Your prices, worked out the way you already do it
QuoteDesk does not invent prices. For each line it goes down your price sources in order and uses the first one that applies. Switch a rule to see what it does.
Standard price and the manufacturer's list come last. The same enquiry always gets the same price.
-
Use the price in their contract first
LC1D09BD goes out to this customer at £31.20, their agreed price, not the £36.10 standard.
-
Then their own customer price list
3RT2015-1BB41 comes from this customer's own list at £36.85.
-
Then your discount by product group
S201-C16 takes 38% off list for the breakers group: £7.90.
-
Never quote below your margin floor
Any line under 18% margin is held for your team, never sent.
-
Never go past your discount ceiling
Nothing gets more than 45% off list without a person saying yes.
Built for the independents
Distributors of roughly 10 to 60 people, quoting from their own catalogue, with their own codes and their own rules. Here is what their customers write, and what QuoteDesk finds.
The messier the enquiry and the bigger the catalogue, the more time QuoteDesk gives back to your team.
Electrical wholesale
- LC1D09 BD x 20LC1D09BD
- abb s201 c16S201-C16
- 100m 2.5mm twin and earth6242Y 2.5mm, 100m drum
- LED panel 600x600 4000K x 30Two options, your call
Fluid power and hydraulics
- 1/2 2SN hose 5m with ends2SN-08, 5m assembly
- Same hose as last time, burst at the ramHeld, with their last order
Bearings and power transmission
- 6205 2RS x 406205-2RSH
- FAG 6205-2RSR or equivalent6205-2RSH, competitor code
- 22216 EK with sleeve22216 EK + H316
Industrial connectors and MRO
- 09 33 016 2601 qty 609330162601
- Phoenix UT4 x 1003044102
Your data stays yours
Your price file and your customers' enquiries are the most sensitive things you own. Here is exactly what happens to each of them.
| What you send | Used for | How long | Written in |
|---|---|---|---|
| Your price file | Your quotes only. Never to train anything for anyone else, never shared, never sold. | Deleted if you stop | The data agreement |
| Enquiries for a demo or test | Showing you the result on your own work | Deleted within 30 days | The data agreement |
| Live enquiries in a pilot | Drafting your quotes | Deleted if you stop | The data agreement |
| Customer names and emails | Nothing: matching needs the lines, not the people | Blank them out if you prefer | The privacy notice |
A one-page data agreement is signed for every test and pilot, under UK and EU data protection law, before you send anything.
Questions distributors ask
Anything else, ask on the demo. It is fifteen minutes and there is nothing to sign.
Do we have to change our system?
No. There is nothing to install: your team signs in from the browser. You export your products, prices and customers from your system as Excel or CSV files and they are imported once. Quotes come out as Excel, a CSV to import into your system, or a printable PDF.
What if it matches a line wrong?
It is built to flag, not guess. Any line it is not sure about is marked for your check with the options side by side, and nothing reaches your customer until your team has checked the quote.
What can our customers send?
Pasted lists, emails, Excel files and photos of handwritten lists. Manufacturer part numbers, their own codes, competitor codes or plain descriptions.
Where do the prices come from?
Only from your own rules: contract price, customer price, your discount matrix, standard price, then list. Never from AI. Lines that would break your margin floor or discount ceiling are held for your team.
Is our data safe?
Your price file and enquiries are used only to draft your quotes. They are never used to train anything for anyone else, never shared and never sold, and they are deleted when you stop. A data agreement is signed before you send anything.
How do we start?
Book a 15-minute demo on an example list; you don't need to send anything. If you like what you see, send ten of last month's enquiries for a free test. Then a 30-day pilot: your team uses QuoteDesk on your live enquiries, set up with your own products, prices and rules. If after 30 days your team wouldn't keep using it, you get the pilot fee back, as long as you have sent it at least 20 real enquiries so it has had a fair try.
See it working in fifteen minutes
Fifteen minutes on a screen share. Watch a real-looking contractor's list, handwritten photo included, go from email to a priced quote. You don't need to send anything.
- 1The demoFifteen minutes on a screen share, on an example list.
- 2A free testTen of last month's enquiries, the hardest ones, back the same working day next to the quotes you sent.
- 3The pilot, 30 daysYour team signs in and uses QuoteDesk on your live enquiries, set up with your own products, prices and rules. If your team wouldn't keep using it, the pilot fee comes back to you.
No contract and nothing to install.
Thank you. We'll be in touch shortly.
You'll get a reply from amine@quotedeskhq.com with a few times for the demo.